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Documentation Guidelines

The following guidelines are provided to assist students, family members, physicians or other medical professionals, in identifying the type of information and documentation that will inform the process of determining reasonable and appropriate accommodations.

The High School IEP and 504 plans are NOT considered sufficient documentation. 

General information

Documentation must include information on the student’s diagnosis, specific functional limitations and demonstrate the need for specific accommodations. The following are essential elements necessary for appropriate documentation for the determination and approval of accommodations:

Diagnostic methods that are congruent with the particular disability and current professional practices in the field, are recommended. Methods may include formal instruments, medical examinations, structured interview protocols, performance observations and unstructured interviews. If results from informal, non-standardized or less common methods of evaluation are reported, an explanation of their role and significance in the diagnostic process will strengthen their value in providing useful information.